Invoice Approval Login

SDP Spark: Participant Guide to Invoice Approvals

Welcome to Aid FMS. To ensure your service providers are paid accurately and on time, we use SDP Spark—a secure digital portal designed specifically for the Self-Determination Program. This platform allows you to review, approve, or reject invoices instantly from any device.

Why Use SDP Spark?

• Transparency: View the real-time status of every invoice and track your spending.

• Efficiency: Eliminate the need for printing, scanning, or manual signatures.

• Compliance: Ensures all invoices meet Department of Developmental Services (DDS) requirements before they reach our fiscal department.

Critical Timely Billing Policy

To remain compliant with Regional Center regulations, please ensure your vendors submit and you approve invoices at least monthly.

• 90-Day Rule: Most Regional Centers automatically deny claims for services rendered more than 90 days prior.

• Approval Deadline: Invoices should be reviewed within 48 hours of receipt to prevent delays in your provider's three-week payment cycle.

How to Review and Approve Invoices (3-Step Process)

1. Receive Notification

When a provider submits an invoice for your review, you will receive an automated email from SDP Spark. This email contains a direct link to the specific invoice.

2. Secure Login

Click the link in your email to access the portal.

• First-Time Users: You will be prompted to create a password and set up your secure account. This is a one-time setup.

• Returning Users: Simply log in with your existing credentials.

3. Take Action: Approve or Reject

Once logged in, verify the dates of service, the hours/units billed, and the total amount.

• To Approve: If the details match the services provided, click "Approve." The invoice is then instantly routed to Aid FMS for final processing.

• To Reject: If there is an error (e.g., incorrect hours or wrong service date), click "Reject." You will be prompted to leave a note for the vendor explaining the correction needed. The invoice returns to them immediately for resubmission.

Support Resources

If you have questions regarding a specific invoice, a vendor’s enrollment status, or technical issues with the portal, please use the contact methods below:

• Email: bills@aidfms.com

• Phone: (213) 703-5760 or (310) 780-9907

• Technical Help: Use the "Help" button located within the SDP Spark dashboard for interface issues.